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By: Renee DiResta (Associate at O’Reilly AlphaTech Ventures)

As a seed stage venture associate, one of my main responsibilities is evaluating new investments. There are typically upwards of 20 first-round meetings in any given week, so I see a lot of pitches. Let’s talk about the most common mistakes people make when presenting, with a particular focus on the first-time pitch.

Not targeting appropriate investment partners

First and foremost, before you start a conversation, it’s important to know that you’re pitching to the right type of investor. If you don’t have a prototype in at least the alpha or beta-test stage, chances are you’re a bit too early for most institutional venture capitalists. Your most likely source of capital will be angel investors. It’s still good to reach out to VCs – we like to form relationships early and watch a product grow – but don’t be surprised to hear, “Let’s keep in touch.”

Besides investor stage, it’s important to choose partners who are a good fit for the particular sector you’re working in. The ideal investor is more than someone who writes a check – it’s a partner who understands your market, and can add value via their expertise and their network. You should typically avoid pitching VCs who have invested in direct competitors, as they will generally not fund a company if there’s a potential conflict of interest.

Asking the VC to sign an NDA

It likely won’t happen. Here are a few great posts by other investors that explain why in more detail.

Not having a deck

A good pitch should be a conversation, with a lot of back-and-forth questions and answers. Some entrepreneurs take this to mean that they don’t need a deck, especially if they have a prototype to demo. While a demo is the best way to convey what you’re doing, many investors (myself included) still appreciate a deck because it acts as an outline for your story. It helps to frame and focus the conversation, and is particularly useful for calling attention to important metrics (signups, downloads, usage over time, etc). It doesn’t have to be anything complicated; in fact, it should be quite simple. A good deck should have around 10 slides, with maybe a few additional for appendix-style materials to respond to anticipated questions. There are many resources out there for how to put together a good deck.

Presenting yourself as technology in search of a problem

While investors love to hear about innovative new ideas, we’re also very interested in what pain point the technology addresses. I want to hear about why your product is necessary. What problem does it solve? Who has that problem? At the early stage, it’s common for an entrepreneur to be exploring several potential target markets, and it’s perfectly acceptable to offer visions for multiple potential markets. Just don’t be technology in search of a problem…make sure you have a sense of who your customer will be, and convey that to the investor.

Misrepresenting the market landscape

This mistake generally takes one of two forms: exaggerating the size of the market, or ignoring the competition. When you think about your market, it’s important to differentiate between “market size” and “addressable market size.” For example, if you’re a K-12 edtech company, don’t describe your market size to the investor in terms of total dollars spent on education across the board at all levels. Talk about it in terms of the market you’re capable of reaching – your specific niche.

Similarly, many entrepreneurs make the mistake of telling an investor that they have no competition because there isn’t a company out there with their exact feature set. You have competition, even if it’s simply pre-existing user behavior. Know what you’re up against, and why you’re different, and be comfortable explaining that to an investor. If there truly is no competition, it’s highly likely that’s because you’re not solving an actual problem.

Not emphasizing why you are the person the VC should fund

So much of early-stage investing is making a bet on the entrepreneur. The product can and will change, so early-stage investors want to fund founders who can adapt and execute. The best idea in the world isn’t going anywhere if the founder isn’t passionate about the problem he or she is solving. So tell us about yourself and your team, not just the idea.

One final point: Many entrepreneurs wonder if it’s worth their time to pitch a non-partner. The reality is that analysts and associates can’t write checks, so if you have a connection to the firm and can get right to a meeting with a partner, go for it. But if not, keep in mind that the junior investor’s incentives are aligned with yours – they want to find great companies, and if they believe in a deal, they will advocate for it and help it through the pipeline. So make sure that you don’t convey a sense that meeting with the junior person is a waste of your time. 

A good first meeting is like a good first date. You’ve told your story and piqued the investor’s interest. End the meeting with a discussion about next steps. And prepare for your next meeting by thinking about the questions you were asked; those questions are a pretty good indication of what the investor is most concerned about, and alleviating those concerns will increase your chances of getting funded.

Good luck!

Renee DiRestaRenee DiResta is currently an Associate at O’Reilly AlphaTech Ventures, where she researches emerging technology trends and supports portfolio companies. Prior to OATV, she spent six and a half years as a trader at Jane Street Capital, a quantitative proprietary trading firm in New York. Renee holds a B.S. in Computer Science and Political Science from the State University of New York at Stony Brook. Follow her on Twitter at @noupside.

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By: David Ehrenberg (CEO of Early Growth Financial Services)

I’ve seen and worked with a lot of companies that have tried to do their own accounting. It’s not pretty. In these situations, we often have to go back to redo their work and re-file taxes, resulting in a greater cost for the company than if they had just outsourced their accounting from the get go.

Even so, many early-stage startups continue to be on the fence about hiring an accountant to provide financial support. In the early stages, startups are busy trying to bootstrap, stretch limited funds, and cut costs wherever necessary. One of the ways you, as an early-stage entrepreneur, may try to save money is by choosing to manage your own accounting and finances. If you’re an experienced accountant, this makes sense. If not, this could be a serious mistake that negatively impacts the potential growth and success of your business.

I’m not recommending that you run out and hire a full-time accountant. The better, more cost-effective plan is to save on staffing costs by outsourcing your accounting services. That way you can pay for only the exact level of day-to-day transactional work and accounting support that your company needs.

When to Hire an Accountant

So when should you hire an accountant? As with so many early-stage company questions, the relatively unhelpful answer is, it depends. There are many good reasons to contract with an accountant very early on, while some companies may decide to wait. But, here are two good rules of thumb…You definitely need to hire an accountant if:

1. You have raised an initial round of funding. A $500K raise is a good benchmark. If you have raised a Series A, a larger SEED round, or a larger convertible debt round, it’s definitely time to engage with an outsourced accounting firm.

2. Your expenses are significantly increasing. If you have increased expenses to keep track of and have taken on some employees, you are in need of greater financial reporting. When your business starts to grow, it’s important that your understanding of your cash flow and burn grows as well.

What Does an Early-Stage Accountant Do?

Any accountant you contract with should be able to provide a wide range of services to support you through the early stages. Here’s an abridged list of services that accountants provide when you’re:

Starting up:

• Business licenses

• Incorporation filings

• System implementations

• Policies and procedures

• Expense tracking

• Financial planning

Up and running:

• Month-end accounting

• Revenue accounting

• GAAP financial statements

• Contracts administration

• Payroll

• AR/AP (accounts payable/accounts receivable)

• Tax preparation

• W2 and 1099s

• Financial reports

• Fixed assets tracking

Growing your business:

• Pricing

• Cash flow analysis

• Audit support and preparation

• Financial forecasting

• Budget creation

Benefits to Outsourcing Your Accounting Function

As you can see from the list of functions above, your accountant does much more than just sit around with a green eye-shade tallying numbers. An outsourced accounting firm will give you much-needed support in many areas of your business while also providing the following benefits:

Focus on your core business. Perhaps the most important reason to hire an accountant is so that you and your early employees can focus on building your product, developing relationships, creating partnerships, and marketing and sales. In other words, you have core business versus non-core business. In the early stages, especially, you need to learn to separate core from non-core and focus on your core business, without worrying about other elements.

High-quality financial information. When you’re trying to raise equity funds or obtain debt or reach out to potential investors, you need to have the kind of high-quality financial information that outsourced accountants provide. These kinds of financial statements are also essential for tax reporting purposes and providing updates to your investors. Equally important, the financial information provided by your accountant will give you great insight into the nature of your business which is invaluable in developing effective business strategies.

A valued business partner. Outsourcing your accounting function also gives you the advantage of having another trusted business partner. Outsource firms have extensive expertise working with early stage start-ups. This sort of expertise and experience can be invaluable for your company when it comes to raising funds, financial planning, negotiating term sheets, structuring deals, financial reporting, etc.

Essentially, if you think your startup may be in need of accounting support, it probably is! Remember, it’s better to get the accounting support you need early on rather than have to clean up your messy finances further down the road. It’s really never too early to put into place the financial systems and processes that will serve as a strong foundation for your startup and support its financial health.

Large Ehrenberg HeadshotDavid Ehrenberg is the CEO of Early Growth Financial Services (EGFS) which offers a complete suite of financial services for businesses at every stage of the development process. He has spent his career working with early-growth companies, and founded EGFS in 2009 to provide a service that he found lacking: high-level financial strategy consulting and day-to-day transactional accounting support for startups. EGFS offers CFO and accounting consulting services on-demand, to provide expert financial assistance including fundraising, financial forecasting, AP/AR, and tax preparation. David’s expertise includes building high-growth technology companies, venture funding, debt financings, mergers and acquisitions, strategic planning, accounting, and legal and corporate governance.

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By: Micah Rosenbloom (CEO of Sample6 Technologies & Founder Partner at Founder Collective)

In 1999, my internet start-up was valued at nearly $100M. I thought I had it made. Like many of my contemporaries at the time, I rented a nice apartment near the beach and spent more money going out. I momentarily day-dreamed that I’d be ringing the NASDAQ opening bell.

It didn’t end up that way and when that world came crashing down in 2001, I ended up with less than $10K to my name. I learned the hard way that paper wealth doesn’t pay bills. I was forced to re-think how to think about finances, risk and exits.

Personal burn rate

For the scrappy entrepreneur, budgeting and saving is complicated. Many entrepreneurs are living paycheck to paycheck, or in debt. Early stage founders can make $60K or less.

The key is to live conservatively and maintain a low personal burn rate. Married entrepreneurs often deliberately diversify income streams whereby one pursues the entrepreneurial route while a spouse takes a lower-risk, steady-paying job. As a career entrepreneur, I’ve never owned a home, avoided lavish spending and invest conservatively. While others may think I’m cheap, I’m acutely aware that a big win is by no means guaranteed. Though I’ve had a previous exit, I’m very protective of my savings.

The equity/cash trade-off

My father, an attorney, would say “every hour I’m not working, I’m not earning.” Unlike high cash-paying jobs like those on Wall Street or in consulting, the entrepreneur must be at ease that it is a conscious ownership/cash trade-off. One’s equity interest in their start-up often is their savings.

Start-ups are, inherently, hit driven businesses. The entrepreneur has significant earnings volatility, yet greater upside. The shares one aggregates over his/her career may be worth nothing or millions of dollars, but this often takes years to find out. I advise young entrepreneurs to take a longer term, multi-venture perspective and to diversify the types of opportunities they pursue. In a sense, you’re your own career venture capitalist.

Risk tolerance and exits

Most entrepreneurs set out to build the billion-dollar business. Somewhere along the way they realize that it isn’t in the cards. Sometimes there’s an opportunity to sell the business and make good, potentially life changing, money. I’ve long believed in staging risk and preserving exit options along the way. Too many entrepreneurs, tempted by the ability to raise lots of venture capital, ended up with smaller returns than if they had sold earlier (perhaps my mistake at Handshake.com). I encourage founders to talk openly with their teams, investors and families about risk/return throughout the journey. Always believe you’re out to change the world, and build the next great big company. Just don’t spend like it.

Original post can be found here.

Micah RosenbloomMicah Rosenbloom is an entrepreneur and angel investor. He is currently CEO of Sample6 Technologies – a venture building the “smoke detector” for harmful pathogens in the environment. He recently left Brontes Technologies, a company he co-founded in 2003 (and sold to 3M in 2006). Brontes developed a system that eliminates the “goop” in dental impressions with 3D scanning. As co-founder, Micah helped build the company from an academic project between MIT and Harvard, to Series A financing from Bain Capital, Charles River Ventures and Flybridge Capital Partners. Micah also co-founded Handshake.com (funded by Clearstone VP and SBC Communications), an enterprise software and consumer web company that sold online scheduling and pricing engines. Most interestingly, Micah worked for one of Hollywood’s premier talent agencies, Endeavor (subject of the hit TV series, “Entourage”). Micah received his BS from Cornell, his MBA from Harvard Business School and because of his experience at Endeavor, can fix any make/model of photocopier.  You can follow him on twitter @micahjay1.

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By: Liya Brook (Partner at Preferred Return)

You’re an entrepreneur. You want to spend your time thinking about your product and not the tax code. But missing the boat on stock option tax laws can leave you in a sea of complications, from frustrated new hires to the loss of negotiating power in a future acquisition. To ensure you’re prepared and informed, read on for the lowdown on IRC 409A.

Getting to know your 409A

IRC Section 409A regulates most options you give to your employees (“nonqualified deferred compensation”). A 409A valuation provides a fair market value for your company’s common stock, which sets the strike price at which employees can redeem shares upon vesting.

A 409A report accomplishes two things – it provides an input to your income tax calculation and provides protection under an IRS-established “safe harbor”.  This protection shifts the burden of proof for noncompliance onto the IRS, which means that it is up to the IRS to prove that the strike price is grossly unreasonable.

When do you need it?

Any time you want to hire US-based employees and offer them stock options in your company (with very limited exceptions), you’ll need a 409A valuation. Once you start granting options, your 409A report will need to be updated at the earlier of (i) 12 months from the valuation date on the report or (ii) any material change in your company’s value; usually this is a new funding round, but recapitalization, major contracts or development milestones can also be triggers.

What if you get it wrong?

Tread carefully. Non-compliance can result in fines and additional reporting requirements for the company. Your employees can be slapped with income taxes on option price spread every year until exercise, and a 20% tax penalty with interest payments (plus 20% tax in California).

On top of dealing with unhappy employees, you could also put a future acquisition in jeopardy. Acquirers don’t want to see a company that can’t keep their house in order. This can negatively impact a future deal or the timely release of funds to shareholders.

 Can your board set the price?

Yes, but they likely won’t. Anyone performing a 409A valuation is required to have expertise in performing similar valuations. Even if this person passes the “significant knowledge and experience or training in performing such valuations,” sniff test, he or she is still responsible for preparing a compliant report. Methodology evolves rapidly, and techniques for valuing private stock are increasingly complex.  Most startup officers, VCs and board members would rather not shoulder the liability or time commitment.

Why your fair market value is different from your post-money valuation.

Fair market value and post-money value are very different. Institutional venture funding is typically provided in the form of preferred equity. The post-money valuation calculation assumes all classes of equity are worth the same as the latest preferred share price. On the other hand, fair market value of common stock is the value at which the common shares would transact in an orderly, arms-length transaction: on the secondary market, common shares are likely to be substantially discounted relative to their preferred counterparts because of liquidation preference and other rights and privileges negotiated by investors. As a result, typically the per-share fair market value of the common stock is substantially less than the per-share post-money value.

How to find a provider
For the average early-stage startup, there are three factors that matter most when choosing a provider:

  • Price of the valuation (Typically $3,000 to $8,000)
  • Time and distraction (Usually 3-4 weeks for a standard engagement)
  • Audit defense history and likelihood that the provider will be around when the valuation needs to be defended (rejected valuations can cause additional problems).  As methodology evolves over time, the provider should be up-to-date with current practices and regularly interact with major audit firms.

Start by asking your attorney for a few names of firms they like to work with and interview the firms until you find one you are comfortable with.

However you decide to address your 409A tax requirements, make sure to stay on top of it so that you’re not dealing with a last minute scramble. Clean up can be messy and expensive – it’s important to get it right the first time.

Drop Liya a note at liya@preferredreturn.com. She’d be happy to answer your questions about this article or anything else valuation-related.

About the blogger: Liya Brook is a Partner at Preferred Return who brings over 10 years of experience providing financial, strategic, and compliance advisory services to a diverse client list ranging from venture-stage companies to Fortune 50 firms.  Liya has performed hundreds of equity and asset valuations for private equity positions, mid-to-large cap firms and early stage technology and life sciences companies. Liya received her Bachelors of Science in Economics at UC Berkeley (Go Bears!) and her MBA in Accounting and Finance at NYU Stern School of Business.  

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By: Justin Johnson (Co-Founder of Late Labs)

Getting organized in the early stages of a company can seem like a big task when you’re trying to get so much done with so few hours in the day. Still, keeping track of things that need to be done, who is tasked to do them, and what’s happening on a daily basis is very important. Also, tools that simplify teamwork are excellent time savers.

There are lots of digital tools to help you manage your company. The great thing for bootstrapped start-ups is that a good majority of these tools have freemium options for small companies, or are just straight up free to use!

Here is a list of some excellent tools. This list is by no means exhaustive or complete, so feel free to comment with your opinions or other tools you think are great!

Asana – A shared task list for your team. The place to plan, organize and stay in Sync.

This is a great system to use for team task tracking. It’s extremely flexible to it doesn’t define how you work, rather it lets you design the tool to work for your team.

Google Docs – A collaborative repository for all of your documents and spreadsheets

There really isn’t a better solution for document storage and collaboration then Google Docs.

Launchrock – Put up a simple landing page with social integration and tracking in minuets.

Before you spend a bunch of effort on a detailed website, throw up an interesting landing page and get our messaging out there. Test the market and you will most likely be surprised by what you learn. This is also a great way to try our different tag lines and marketing messaging.

Google Analytics – Fairly robust and always free analytics platform to see what’s happening on your website.

Just sign up and then put a simple line of code on each page of your site. You can find out where your traffic is coming from and how your audience is engaging the site.

Skype – Converse on the Web

Good platform for chat, but the real benefit of this is that everyone is on it and its great for voice calls locally and internationally. There isn’t really ever a problem with set up and as long as you have a decent internet connection it works great just about anywhere. Its also decent for screen sharing. Where Skype really breaks down is when your doing video chatting, or your are doing a conference with more then two people.

Google Hangouts – Video Chat Platform

Google hangouts can take slightly more effort to set up, but are great for having video chat with more then two people. If you have group call, do yourself a favor and don’t mess with Skype, just go straight to Google Hangouts.

Mockingbird – Collaborative wireframes

If you have space and a whiteboard, you probably won’t need this. But if you’re working with a team that is split up, or your working from your house this is a great tool for collaborating on wireframes. It is does not let you go into extreme detail, but it’s a very good start and easy enough to use that even a non-designer can grasp it very quickly.

Droplr – Cloud based image storing

We use this to track site design changes internally and store high-resolution images for our press package. The great thing is that each image gets it’s own short URL. So you never need to send files around, just a simple URL, which makes it very easy to share with people outside of your organization and control versions.

Box – Content storage and collaboration

Good repository for stuff you want to store for team access. There are a couple different options here, but we like Box because of their focus on Enterprise and their application marketplace. They will be able to grow with you no matter what your cloud storage requirements become.

Bitbucket – Store all of your Git and Mercurial source code in one place with unlimited private repositories. Includes issue tracking, wiki, and pull requests.

In a software organization this can be a relatively large expense pretty quickly. The great thing about Bitbucket is that it is open source, easy to use, and very robust.
About the blogger: Justin Johnson is an entrepreneur and the founder of Late Labs and Gokrt.  You can contact Justin on twitter @elof or hustle@latelabs.com.

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From us to you.  Another wonderful coaching session provided by Orrick TOTAL ACCESS with the lovely Renee DiResta from OATV.  We’re now accepting executive summaries from entrepreneurs from all industries in tech excluding consumer apps that fall into the “mobile-social-local” space and e-commerce companies that have a flash sale/groupon model.  We’re not purposely trying to isolate these two types of companies, Renee just wants to make sure she’s providing the best coaching advice possible and those two groups aren’t really in her realm of focus.

With that aside… submit your exec summaries now!  For more information, see below.

Because space is limited, attendees must apply and be approved to attend.

Details and How to Apply:

  1. Entrepreneurs in all industries are welcome to apply with the exception of:
  • o    consumer apps that fall into the “mobile-social-local” space
  • o    e-commerce companies that have a flash sale/groupon model
  1. Send your one-page executive summary to Joyce Chuang by Sunday, September 16 by 11:59 pm (PST). Click here to find a template for your summary.  Please follow the template as it makes it easier for the investor to review.
  2. We will notify you by Wednesday, September 19, as to whether or not you have been approved to attend.
  3. Once approved, you will be assigned a 30-minute time slot between 1:00 pm – 4:00 pm.  Each time slot consists of 5-minutes to present your company and demo and 25-minutes for Q&A.
  4. We will have a laptop in the room available for you to use or you may bring your own.  The room will be equipped with wireless internet.

Investor Information:


Meet:
Renee DiResta, Associate
Thursday, September 20, 2012
From 1:00 pm – 4:00 pm at Orrick’s San Francisco Office

Applications Due:
Sunday, September 16, 2012 by 11:59 pm (PST)

Please contact Joyce Chuang or tweet @OrrickTA with any questions.

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